Wedding Guest List Online
Keep one guest list that both of you can see. Add names, group them into households, and watch the RSVP status update itself instead of chasing replies into a spreadsheet.
Free for up to 50 guests. The headcount feeds straight into the seating plan and the budget, so a late cancellation only has to be recorded once.
Written and maintained by the Stellanza wedding planning teamLast updated
Wedding Guest List
A free interactive planner. Edit it here, then print it or download it as a spreadsheet.
How it works
- 1Add your guests, or paste in a list you already keep.
- 2Group them into households so plus-ones and children stay attached.
- 3Send invitations and let the RSVP status update as replies come in.
- 4Take the confirmed headcount straight into the seating plan.
What the list keeps track of
A guest list stops being a column of names about a week after you write it. What makes it useful is everything attached to each name — who they came with, whether the invitation went out, whether they answered, and what they need on the day.
- Households and named plus-ones grouped as one unit
- Invitation sent, opened, and answered
- Attending, declined, and still waiting, counted separately
- Meal choices, allergies and accessibility notes
- Children counted apart from adults, because venues price them apart
- A live headcount you can quote to the venue
One list, both of you
Most guest lists start as two lists — one per family — and the merge is where the duplicates and the arguments come from. Building the list in one place from the start avoids that, and it means neither of you is working from a version that was emailed around last month.
- Both partners work on the same list, not two copies
- Add each family's side without renumbering the other
- The count updates the moment somebody replies
How this differs from a guest list template
A template is a spreadsheet you download and keep by hand, which is the right tool if you want the file itself. This is the live version: RSVPs land on it directly, the headcount recalculates on its own, and the same guests appear in the seating planner without being retyped. If you specifically want a spreadsheet to fill in, the template page is linked below.
Frequently asked questions
Answers to the questions couples ask most often while planning. We rebuild and re-check this template every time the tool behind it changes.
Is the guest list free?
Can my partner edit the same list?
Do guests need an account to reply?
Can I still export it?
Related wedding planning tools
Each of these pages covers a connected part of the same planning workflow.
Move from template to real planning
Templates help you start, but the hard part is keeping guest data, RSVPs, seating, and budget changes in sync. Stellanza gives you that shared source of truth once you are ready to move past static sheets and PDFs.