Stellanza
Stellanza for wedding planners

Wedding planner client portal: each couple signs in to their own wedding

Invite each couple onto the wedding you run for them, one partner at a time, each with their own account. As Editor they work on guests, seating, budget, tasks and the RSVP page with you; as Viewer they follow along without changing anything. Inviting them is optional, and the wedding works fully without them. It is the couple's own wedding, not a branded portal: there is no logo of yours, no chat and no contracts or payments.

Try the planner view on a free Demo Wedding first. No card needed to sign up.

Inviting the couple, with the labels the app shows.

The client portal, in short

  • Stellanza's client portal for wedding planners lets each couple sign in to their own wedding, and only theirs, with guests, RSVPs, seating, budget and tasks.
  • You invite each partner by email; the link works for 7 days, and you can send it again or cancel it.
  • As Editor a partner edits guests, seating, budget, tasks and the RSVP page; as Viewer they see everything and change nothing.
  • You can change a partner's Role or remove them at any time, and inviting them never costs the couple anything on a wedding your business owns.
  • A couple who already plans in Stellanza can invite your business onto their own wedding instead, and your whole team gets access.

Who can do what on a client's wedding

Every member of a wedding has one Role. These are the descriptions the app itself shows.

  • Owner

    Has full control: edits everything, manages members, billing and the wedding itself.

  • Planner

    A wedding planning business. Edits everything and can invite editors and viewers, but cannot change billing or delete the wedding.

  • Editor

    Edits guests, seating, budget, tasks and the RSVP page, but not members, billing or deletion.

  • Viewer

    Sees everything, but cannot change anything.

Two ways a couple's wedding reaches you

However the wedding started, it shows up in your planner view next to every other client.

You create the wedding

The wedding belongs to your business, with every Premium feature included. Invite the couple when you are ready, or never.

  • Each partner signs in with their own account
  • Editor or Viewer, changeable whenever you like
  • The couple never goes through a checkout

The couple invites you

A couple already planning in Stellanza invites your business onto their own wedding. They stay its Owner, and you work on it as their Planner.

  • Your whole team gets access at once
  • You edit everything and can invite editors and viewers, but not change billing or delete the wedding
  • The couple can remove your business at any time
The planner view marks which weddings your business owns and which belong to the couple. The couples and venues are made up.

What stays between you and each couple

  • A couple sees their own wedding and nothing of your other clients
  • Your plan and your billing are never shown to a couple
  • A couple who owns their wedding keeps full use of it, whatever happens to your plan
  • Your Demo Wedding is never shared with a real couple

Bring a couple in, in three steps

  1. 01

    Create the wedding

    From your planner view, add the client's wedding: the couple, the date, the venue and a budget.

  2. 02

    Invite each partner

    Send each partner an invitation by email and choose their Role. The link works for 7 days.

  3. 03

    Plan it together

    Work through guests, RSVPs and seating with the couple, and change their Role as the wedding gets closer.

The client portal is in every plan for planners

Stellanza for planners starts at $25 a month for 5 Active Weddings, plus VAT, with Studio for 15 and Agency for 40. Inviting the couple, and every Premium feature, is included on each plan.

See the plans

Questions planners ask about the client portal

Does the couple have to use the portal?
No. Inviting them is optional and the wedding works fully without them. You can invite them later, once the guest list is in shape.
Does the couple pay anything?
Not on a wedding your business creates: every Premium feature is included through your plan, and the couple never goes through a checkout. A couple who owns their wedding and invites you needs Premium on it, because inviting a planner is part of the couple's Premium.
Can I stop the couple from changing things?
Yes. Invite them as Viewer and they see everything but change nothing. You can switch a partner between Editor and Viewer, or remove them, at any time.
Can both partners have their own sign-in?
Yes. You invite one partner at a time, so each signs in with their own account and has their own Role.
Can the couple see my other clients?
No. A couple sees only their own wedding. Your other weddings, your plan and your billing are never shown to them.

Give your next couple their own wedding to sign in to

Create your Planner, try everything on the Demo Wedding, and invite your first real couple when you add their wedding.